Run your school on autopilot.
BudoHQ brings students, billing, scheduling, attendance, belt progressions, and marketing into one place — with optional AI that handles the busywork so you can stay on the mat.
Set up your school in minutes · Cancel anytime
Dashboard
Good morning, Coach 👋
At a glance
New contacts
27
▲ +5
Active students
524
▲ +27
Attended · 30d
488
▲ +6%
Trial students
14
▲ +4
Monthly goals
Member retention
▲ +3%95%
Today’s classes
Tiny Tigers
Mini Ninjas · 22 in
Youth Belts
Kids · 28 in
Adult Krav
Adults · 19 in
Leads by stage
18
11
7
5
The platform
Everything your front desk needs
Replace the patchwork of spreadsheets, payment apps, and sticky notes with one system built for the way schools actually run.
Students & families
One clean record per family — contacts, ranks, billing, notes, and history in a single place.
Billing on autopilot
Recurring tuition, invoices, and failed-payment recovery so you stop chasing cards.
Scheduling & attendance
Class calendars, check-ins, and make-up tracking that the front desk actually enjoys using.
Belt & rank progressions
Track requirements, eligibility, and test results — promotions become a click, not a spreadsheet.
Leads & marketing
Capture trial sign-ups, follow up automatically, and see exactly where new students come from.
Messaging built in
Email and SMS to families and prospects, with templates and two-way replies.
Built by a school owner
Made by someone who runs the front desk too.
BudoHQ is built by the owner of East Mesa Karate — a real martial arts school with a 4.9-star Google rating and hundreds of families across two Arizona locations. Every feature comes from actually running a school, not a boardroom.
“I built the tools I wished I had behind my own front desk. Now I'm opening them up to other schools.”
Simple, honest pricing
One flat price per school. No per-student fees, no setup costs, cancel anytime.
Starter
Everything you need to run your school day-to-day — even across multiple locations.
+ $49/mo per additional location
Start with Starter- Unlimited students & families
- Recurring billing & invoices
- Checkout pages & Point of Sale
- Class scheduling & attendance
- Belt & rank progressions
- Lead capture & follow-up
- Email & SMS messaging
- Reports & dashboards
- Automations — build your own
- Multiple locations
Pro
For growing schools that want automation and deeper insight.
+ $99/mo per additional location
Start with Pro- Everything in Starter
- Parent / student portal + online store
- Gamification — badges & challenges
- Page builder for landing pages
- Forms, surveys & waivers
- Sequences & playbooks
- University — online curriculum
- Advanced reporting & retention insights
- Custom team roles & permissions
- Your own custom domain
AI Assistant
Optional add-on. Drafts emails, summarizes leads, suggests next actions, and builds automations & playbooks for you — across any plan.
per school
Pay yearly and get 2 months free.
Questions, answered
- Do you charge per student?
- No. It's one flat price per school, with unlimited students and families. Extra locations are billed at a discounted rate.
- Is the AI required?
- Never. BudoHQ runs great without it. The AI Assistant is an optional add-on that drafts emails, summarizes leads, and builds automations for you when you want the help.
- Can I switch plans or cancel?
- Yes — upgrade, downgrade, or cancel anytime from your billing portal. No long-term contracts.
- What about moving my existing data?
- We'll help you import students, billing, and schedules so you're up and running quickly.
Ready to get your evenings back?
Set up your school on BudoHQ in minutes and spend less time on admin.